Shaw and Sons Limited (Shaw's) are committed to strict privacy standards and the protection of any information gathered, either from visitors to our website or from interactions with our customers and other parties.
This document provides you with information about how we may handle your Personal Data, in line with the General Data Protection Regulations (GDPR) and the Data Protection Act 2018 (DPA 2018) which came into force on 25th May 2018.
Please note: this Privacy Notice may be referenced elsewhere and by others as a Privacy Statement or Fair Processing Notice.
Shaw's are specialists in materials for elections, local government, legal and funeral professionals.
Shaw's is a Civica Group company (https://www.civica.com).
The information gathered is used for the purposes of responding to customer enquiries, processing orders and for marketing purposes for the business.
The processing of this information occurs on the following legal bases in line with the GDPR:
We collect cookie information to keep the site secure, and to help us understand how people are using the site so that we can improve it. For more information about the cookies we use, please read our Cookie Information below.
We collect your communication details for the following purposes: in case we need to contact you about your order; for you to use the DPD order tracking function (which is not mandatory); and/or, for future direct marketing communications, in the form of e-communications or direct mail, where there is a legitimate interest in doing so or in the delivery of our contractual obligations.
For customers, prospective customers, suppliers, and employees, we hold names, identity and contact information, business activities and communications. We also hold billing and payment information for customers and suppliers. We keep to a minimum the information we hold about you.
Information is gathered in two ways: indirectly (for example through our website's technology); and directly (through the information that you enter).
Orders can be made via the telephone, email or using the website and the means by which the order was received dictates how your personal information is used or shared.
With the exception of the third parties listed below, Shaw's will not otherwise disclose personal information unless required by law. Shaw's will not sell your Personal Data.
Personal Data is handled by third party companies:
Our website uses Google Analytics cookies, which allow us to collect information such as the browser, operating system and screen resolution used, the pages you visit on our website, an anonymised version of your IP address, and your location (country only). These Google Analytics cookies are first-party cookies (i.e. only placed by Shaw's website) and may persist on your computer for up to two years. The anonymous information collected is sent to Google so that we can use their analytic reporting tools. We do not send personally identifiable information to Google.
For more information on how Google uses the data we send them, please see the privacy notice linked to below. If you do not want Google Analytics to be used by your browser, you can install the Google Analytics opt-out-add-on from https://tools.google.com/dlpage/gaoptout.
We will retain your information for the purposes detailed in this Privacy Notice. The information will not be kept for any longer than the length of the contract plus an additional seven (7) years or unless there is any other legal reason to do so.
Shaw's protect your Personal Data through industry-standard physical and logical security controls and appropriate technical and organisational measures, which are reviewed on a continual basis.
Under data protection legislation, you have certain rights. For more information on your rights, please see the Information Commissioner's Office (ICO) website.
Our Data Protection Officer for the ERS Group of companies can be contacted by emailing firstname.lastname@example.org or by writing to:
Data Protection Officer,
33 Clarendon Road,